Information for Authors

Akademeia is an open-access peer-reviewed journal that publishes work from a wide range of disciplines.

Interested in submitting to this journal?  Authors need to register with the journal prior to submitting, or if already registered can simply log in and begin the 5 step process.

Table of Contents

 

Journal Mandate & Aims

Core Values & Aims:

  1. Rigorous and honest peer-review. We aim to achieve a high standard of excellence and professionalism by a double blind peer-review process and stringent editorial and ethical standards. Each submission will be assigned to at least two expert reviewers. Publication decisions will be solely merit-based, not on the perceived impact of the work.
  2. Merit-Based Publication. We believe that excellent work can be accomplished at all levels of training. We consider submissions from students, trainees and faculty members alike, blinding reviewers to the training level of the authors.
  3. Interdisciplinary learning. Our broad scope and membership seeks to promote interdisciplinary learning within the University and to provide publishing opportunities for works which do not fit in the mandate of traditional specialist journals.
  4. Open Access publication. We believe that knowledge should be freely available and that an open access policy speeds progress in research. Our journal will be freely available and authors will retain copyright over their own work under an Open Access Creative Commons License.
  5. Environmental and Economic Sustainability. This journal has environmentally friendly practices.
  6. Education.  Students can become active participants in Akademeia as editors, authors and reviewers.

 

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Benefits of Publishing in Akademeia

Authors that publish in Akademeia are interested in achieving general and broad recognition for their ideas and discoveries.  Both Authors and Readers of Akademeia will share in the philosophy of multidisciplinary education; they will be scholars seeking to broaden their knowledge base and to encourage cross-disciplinary dialogue.


For students: Through participation in Akademeia - either through reading, writing, reviewing or editing – students will become familiar with the peer-review process and develop a skill set enabling them to engage in scholarly activity requiring advanced critical thinking and communication skills. Publication in a peer-reviewed journal encourages future scholarly pursuits and enables students to be more competitive when submitting applications for funding and postgraduate positions.

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Publication Formats

Akademeia offers several formats for the presentation of your work. Please see the Guide for Manuscripts for more information about how to prepare your files for submission.

Article

An article is the standard format for presenting the results of original research collected through the scientific method, or technical designs produced in engineering and other design-based schools. An article consists of an abstract, introduction, objective/hypothesis, results/report and discussion).


Hypothesis

Evidence-based predictions (and other ideas for which data has not yet been collected or cannot be collected) can be published in the form of a hypothesis. A hypothesis submission will consist of an abstract, an introduction and the hypothesis/predictions.



Essay

An essay format allows for the evidence-based defence of theses constructed in the social sciences and humanities. An essay consists of an abstract, introduction, thesis, and conclusion.



Literature

Akademeia provides a forum for creative writing in its Literature format. We are interested in thought-provoking original prose and poetry that experiment with theme, form, and narrative. By presenting creative works alongside critical essays and analyses, we aim to encourage scholarly discourse between those that write, read, and study literary works. Submissions are welcome from all sources, whether academic or independent. At this time, we only accept submissions in English. Please see the Literature Submission Guidelines for more information.



Canvas

Akademeia offers a 'canvas' format. Canvas is a format for creative works presented in the form of images, videos, and music. Please see the Canvas Preparation Guidelines for more information.



Review

We welcome reviews on subjects that are of topical interest. A review article consists of an abstract, an introduction, a review of the literature, and a conclusion. Authors interested in writing a review should email the Editor-in-Chief with their idea, including with your message an outline of the proposed review, a brief explanation of its importance, and why your background suits you to write the review. Acceptance is not guaranteed for reviews that have been pre-approved by the EIC as they will still be subject to review.

 

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Online Submission

To access Akademeia’s online submission system, please sign in to your account. Registration and login are required to submit items online and to check on their status. If you experience difficulties with the site or submission system, please contact the webmaster (webmaster[at]akademeia.ca). 

Already have a Username/Password for Akademeia?

Go to Login

Need a Username/Password?

Go to Registration

 

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Presubmission Enquiries


We encourage authors to solicit feedback on the suitability of their work before making a full submission. This initial editorial assessment will take into consideration the scope and extent of the work and whether it is aligned with Akademeia’s publishing goals. Suitable written works are those that present some novel, coherent, and well-communicated thesis, insight, or hypothesis supported by strong evidence. Given our policy of maximizing the exposure of students to the peer-review and publication process, this initial assessment will only indicate whether the submission meets the minimal section requirements for review. 

Please send enquiries to the Editors-in-Chief (eic[at]akademeia.ca). To assist the editors in providing informed feedback, please send a cover letter that summarizes your novel conclusions/thesis/hypothesis, the evidence you have gathered to support it, its importance to your field (with reference to previous work), and how the topic is of interest to individuals outside your field.

It is in the Author’s interest to summarize their work as objectively and comprehensively as possible so that the editors can provide an appropriate response. A positive response usually means the article will enter the regular editorial process and be peer-reviewed formally. However, if the submitted work is substantially different from the information provided and it does not align with Akademeia’s publishing goals, Editors reserve the right to hold the work from review.

 

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Journal Indexing

Akademeia articles are indexed in:

  • Google Scholar (an index of scholarly articles)
  • JURN (a search engine for full-text arts & humanities journal articles)
  • DOAJ (directory of open access journals)

 

A journal must publish a minimum number of articles and be accessible for a certain amount of time before its articles are candidates for indexing by most scholarly indices. Since Akademeia is a new journal, we cannot provide the full list of indices in which it will eventually appear.

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Funding

Akademeia's operating budget from 2010-2011 was funded by the University of Calgary Graduate Students' Association through the University of Calgary's Quality Money initiative.  The University of Calgary's Student Union provided support for our advertising campaign in 2010. Our sponsors have no editorial control and are in no way responsible for Akademeia's content. 

 

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Peer Review Policy

Common issues with the peer-review process:

  1. Political review process. Work presented by a junior author will be rejected, while the same work submitted by a senior author will be accepted. Connections between authors and editors or reviews facilitate acceptance.
  2. Unhelpful or incomplete reviews. Peer-review in the academic world is a major and often unwanted time drain for faculty members. Submissions are returned with negative and dismissive criticisms, or review duty is allocated to less-experienced trainees.
  3. Articles are rejected on the basis of being unimportant or irrelevant. Specialty journals reject articles on grounds of having a low impact or being out of the scope of the journal.

How Akademeia will address these issues:

  1. Double blinded peer-review. The review and later decision to accept or reject a submission is all blind to the identity and training level of the authors. Articles published in Akademeia will be based only on the content of the article.
  2. Quality reviewers. We will ensure our volunteer review panel is carefully chosen so that qualified reviewers are committed to providing constructive feedback.
  3. Interdisciplinary focus. We are a pointedly non-specialty journal with an unlimited audience. We will not reject papers based on anticipated impact.

 Interested in being a reviewer? Please see our Reviewer page.

 

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Appeal Policy

If a decision of rejection is made, an author may submit an appeal. Appeals are to be submitted only in circumstances in which the authors feel that editors or reviewers have seriously misinterpreted the submission or demonstrated bias - appeals are not to be submitted for borderline decisions. A letter of appeal must consist of the following elements:

  1. A point format reply to points brought up by reviewers/editors. This section should address which points if any were considered unjustified.
  2. A brief justification stating why the decision of rejection ought to be appealed. This section is to be less that 200 words.



The final decision to appeal the rejection will be made by the EIC (s). Since all efforts are made to make the peer-review process at Akademeia both expert and unbiased, appeals are expected to have a low success rate.

 

 

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Editorial and Publishing Process

 

  1. Authors upload their manuscripts and attachments using the online submission system. They will include a cover letter including a list of three expert reviewers that could critically assess their work (with their email addresses and area of expertise).
  2. All submissions will be assigned to a Section Editor. If the submission is incomplete, the author will be contacted.
  3. Section editors will conduct an initial assessment and decide whether the submission  merits review. Reasons for rejection at this stage include a) ambiguous or falsely interpreted data, b) poor writing, c)unoriginal content or plagiarism, or d) inappropriate content. This process will take 5-7 days. If the paper is deemed appropriate for review the Section Editor will assign reviewers. Editors will ensure all identifying information (eg. authors' names, training level) have been removed from the manuscript. During the editorial process the authors will be able to track the status of their submission online.
  4. Reviewers will be given 2-3 weeks to review the paper.
  5. The section editor will recommend one of three decisions to the EIC a) acceptance without further revision, b) invitation to resubmit with revisions, c) rejection. All efforts will be taken to ensure the author receives these comments within 4-6 weeks of the submission date. All revisions and appeals are subject to further review and will extend this timeline.
  6. Following approval from the EIC, the Section Editor will contact the author(s) and notify them of the decision, including a compiled list of all the reviewers’ comments.
  7. Section editors will facilitate communication between authors and reviewers during any revision process.
  8. Appeals following rejection will be considered at the discretion of the EIC.
  9. Following acceptance, the manuscript will be sent to the Production Editor, who will interact with the authors to prepare it for publication.

 

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Guide for Manuscript Preparation

Most manuscripts are organized in the following order: Title, Institution, Abstract, Introduction, Materials and Methods, Results, Discussion, References, Acknowledgments, and Figure Legends. Essays have a thesis in place of the materials, results, and discussion. Canvas follows its own submission format.

General criteria

Submissions in all formats should be less than 50000 characters, including spaces and figure legends (<7500 words). With the exception of the abstract, Akademeia does not place length restrictions on individual sections within the manuscript, however we urge authors to be as concise as possible. Additionally, as an online journal Akademeia does not place an upper limit on number of references.



Plagiarism

Authors submitting work to Akademeia should familiarize themselves with the University of Calgary's policy on Intellectual Honesty and Plagiarism and other Academic Misconduct.



Title page

The title page lists the title of the work (less than 150 characters), and the institutions and departments of the authors.  To ensure a blind review, please exclude names of contributors and contact information from the title page. Author information will be submitted seperately with your files on the online form and will only be available to the Production Editor.   



Abstract

This section is to be 200-300 words. The abstract should be directed at the entirety of Akademeia's readership, yet should cover the salient sections of the submission.



Introduction

The primary goal of the introduction is to explain why a problem is relevant for discussion. The authors should initially assume that the reader has little if any education in the subject matter, yet the introduction should ultimately focus on a specific subject.



Hypothesis/Objective

In the case of a scientific inquiry, the hypothesis is a stand-alone statement of the predicted results which can be included at the end of the introduction. For design and engineering-based reports this section will be used to state the objectives of the undertaking.



Materials/methods

The materials and methods section of an article is written with replicability in mind. In this section technical accuracy takes precedence over catering to a broad audience.



Results/report

This section contains experimental results and/or design specifications. Numerical observations of experimental groups should be supported by descriptive statistics, and the usage of specific statistical tests to compare groups should be justified in the text.



Thesis

The thesis section of an essay should comprise the bulk of an essay submission. This section states and defends points made in support of the primary thesis.



Discussion/conclusion

Like the introduction, the discussion or conclusion section should link the specific topics addressed in the body of the work to a larger theme.

Acknowledgements

Authors will be asked if they would like to include a section to acknowledge their colleagues and sources of support in the manuscript when a paper has been accepted for publication. Please do not include this section in the initial submission as it may compromise blinding.


References

References should be numbered in the order that they appear in the text, and should be cited in the body of the text as the corresponding reference number enclosed in square brackets with multiple citations seperated by commas (eg. [1, 2, 3]). Only published or accepted manuscripts should be included.

Please use the following style for the reference list:

Papers
1. Smith H, Smith R, Smith JS (2010) Title of Paper. Journal 1 (22): 1-22.
2. Smith H & Smith R (2009) Title of Paper. Journal 1 (22): 1-22.

Books
1. Smith B (2009) Title. City of publication: Publisher. Page numbers.


Figures/media

Tables and figure legends are to be included in the main manuscript file and placed at the end of the written work. Authors will be asked to upload their figures as seperate files during step 4 of the submission process. Images should be converted to medium resolution .gif, .tiff or .jpeg format  (less than 3 MB) and uploaded separately. Other media files are subject to an 8MB size restriction without prior approval. The preferred format for audio is .mp3, and the preferred format for video is .avi or .mpg. Each file should be labelled as 'figure#-authorname' (e.g. figure4-Smythe, track3-Worthington).

Formatting 

Documents should be in Microsoft Word, RTF, or WordPerfect document file format. Please use 2 cm margins, 12-point Times New Roman font and employ italics rather than underlining for emphasis. Double-spacing should be used throughout, except for references.  Page numbers are required for all sections. Text footnotes should not be used. All material and comments must be incorporated in the text.

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Contacts

Please direct all general inquiries to the Editors-in-Chief:
eic@akademeia.ca

 

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Akademeia